Team Collaboration and Project Management Multimedia Area

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Was happy to finish a midsize collaboration area today. Essentially this room in its current use is setup for a project team to collaborate in bidding for construction work. However the use, or the ability of use is the same for a standard conference, team collaboration or Project Management hub. The key concept here is to incorporate technology into the room enough to be helpful, easy to use and not distracting. Depending on the use at the moment there are basically 4 areas or "configurations".

Below in this image there is a laptop that has it's screen duplicated to the right most TV monitor. The public PC with Dual monitors has one screen duplicated to the other TV, while the third monitor is using it's own PC at the moment, in this case to display Google Earth.

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Here is a drawing illustrating the actual connections and relative locations of the items. The cabling is actually done in 2" conduit either below the floor, or in the walls as to hide most of the cabling. (Assuming it gets tucked behind the TV after testing (smile) )

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As illustrated there are multiple connection types. The local PC is connected via HDMI, and there are two VGA Cables on the desk for each monitor. Having said that the Large Format Displays from NEC can take a second HDMI, Displayport, DVI or component. In this case our enterprise laptops are most VGA or HDMI. More importantly this room has a singular functions so we didn' t pull all the "potential" options just what was required. COMPONENTS: Table setup: This setup is a standard HP Elite Workstation that is our standard issue computer. Only difference was is we added an off the shelf ATI Video card that could support multiple (in this case 6) full 1080p monitors. This is what covers the 2 HP IPS Monitors on the desk, and the 2 NEC LFD's on the wall. Using the diagram above as a reference we took the Left Monitor (Blue) and have it duplicated to the Left LFD (Also Blue). The Orange and Green Displays are "Extended Desktops". Generally in the workflow that happens in these areas we have one person "running" things who is sharing a screen (Blue), but also has a screen (Orange) for e-mail and other "non shared items". The Green Screen is more of an "extra" at this point. This allows for a second person to use a laptop plug in and share, or for the conference room PC to place something as reference up on that end.

Large Format Displays: These are NEC V463 displays. They are commercial grade which gives us a 46" LED Display with 10W Speakers. We use these not only in our spaces such as this but also as our Digital Signage through out our locations.

Touch Screen Setup: This is the best part of the room. There is a Perceptive Pixel Display from Microsoft, with an Intel NUC PC attached to the back. Given that the Intel NUC is running Windows 8.1 this 55" Touch Screen monitor becomes a 55" Surface Tablet. It has full 10+ multi-touch points, and a Pen that allows for manipulating the screen. Anything you have read about the surface or windows 8 in a touch screen environment will apply to this beast. Secondly to that the monitor is stunning in it's picture and responsiveness. Only downside is the 2 DVI input ports vice HDMI, Displayport. In this specific case it's limited, however with some cable converters you can make it work with any digital input. For audio we picked a standard Visio Soundbar. Sound isn't included in the display so if you were going to need sound, this is a must. In our case, with Lync 2013 for Meetings, sound was important as we can leverage any off the shelf Windows 8 Supported camera for Video Conferencing.

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Overall this is a pretty good setup. It allows for Video Conferencing via any Windows 8 supported service (we use Lync) on the Perceptive Pixel display, while at the same time being collaborative both inside the room and remotely.[/fusion_text]